Tuesday, June 26, 2018

CONSTRUCTION WEEKLY MINUTES OF MEETING FORMAT

A Vision To Clear Solutions.



The following major topic/points needs to be discuss in any major residential construction project
Sl No
ITEMS  DISCUSSED
CONCLUSION
ACTION
TARGET
01
Progress
Building Nmae-1 – comments
Block work to complete
whom
Date
Sufficient lifting arrangement not in place. Client observed that the labours are waiting for blocks to lift, to proceed with work.
whom
Date
Building Nmae-2 – comments
EVO to make sure no delay after. 26thDec 2014.
whom
Date
External Works – comments
EVO to submit the program
whom
Date
Scaffolding- ExternalW2-W5 Scaffolding Material LPO – 25/12
whom
Date
All the external plastering start
whom
Date
Any Additional Substation works – comments
Site area needs to clear
whom
Date
Existing cables to avoid and road network required between building and substation.
whom
Date
 Building Works – comments
Plastering in progress.Plastering & internal works – 31st Dec 14
whom
Date
Compaction test results pendingGrade Slab – Concrete
whom
Date
HVAC Works – comments
To start
whom
Date
Plumbing works- Delay & pending.
Material partially delivered for W1
whom
Date
W1 works to complete
whom
Date
02
Procurement management
Al. Scaffolding –comments
Received 8 set.
whom
Date
Updated procurement schedule
With updated status required for meeting
whom
Date
External scaffolding
Workers block materials to arrange.
whom
Date
03   








Approval    








Light fittings-comments
To arrange alternative- 2 more system proposal – Ready for submission
whom
Date
Al. Doors & Windows – – Elevation drawing to submitSamples to arrange
2 Supplier conditionally approved.Drwg & Sample awaited.
whom
Date
HVAC –comments–          FCU-          Pre-insulated piping-          Internal piping
Material approval on hold. Clarifications required.  ( referred to main dated 9thDec 14)
whom
Date
Door – comments
Submitted to consultant
whom
Date
Method followed at site – with mortar only, not acceptable.
whom
Date
ACS – Drawing with door location to send
whom
Date
Switches & SocketsMinimum 3 supplier required for review.
3 Samples at site. EVO to arrange the sample inspection.
whom
Date
Lightening protection – Alternate submission required
Letter to arrange it from supplier.
whom
Date
Paint Approval
Paint system approved- Alternative submittal required.
whom
Date
Colour shade to finalize.( Sample paintings required for the based on provided rendered image)
whom
Date
Ironmongery for steel doors– Clarification on schedule to provide.
Sample available and approval meeting to arrange.
whom
Date
Heater – Approved but distribution drawing to submit.
FEC approved
whom
Date
Responsibility Matrix -comments
Quality single point of responsibility
whom
Date
Pump set – and any other issues at site work
Submission by next week.
whom
Date
04
Site Management
Site external service drawing-          Pending.
To submit by 15thDec 14 to consultant
whom
Date
MEP works- inspection to arrange before plastering.( From consultant & Client)
To arrange without any fail. Payment will not be released without certification from client.
whom
Date
Site Layout Drawing
Consultant to issue – Forwarded to EVO and to submit for client approval.
whom
Date
Curing – to follow
Strictly without fail.
whom
Date
Electrical Works-          Daily Report to send-          Quality checks to be done
Noted concerns, on wall chasing, level and filling to be rectified.
whom
Date
05
Quality   
3 Observation reports pending to close.
EVO to submit immediately.
whom
Date
Quality rectification team to organize
To provide different identification and report to generate.
whom
Date
Each block to inspect and certify for clearing the submitted bill.
Inspections done, EVO to present it during bill checking
whom
Date
All tie rods location needs to be filled with GIC specified compound
To provide MAS and to proceed.
whom
Date
06
Safety
Incident report – Pending to close
Recommendations to carryout and to submit the report
whom
Date
Site inspection comments Pending to close.
To close the following-          Lifting arrangement.-          Other notes
whom
Date
07
Labour management
STOP eating food at site. All labours must take food from COMO.
EVO ensured it & will be strictly followed.
whom
Date
Color coding system to be in place
EVO to follow as per safety standards.Helmet & Equipment
whom
Date
08
Additions
Generator proposal to submit:1000KVA, system as communicated.
PCT worked out on distribution requirement and will be submitted next week for review.
whom
Date
Lift for workers block: no action at site. To speed up.
Supplier to approve and work to start without affecting other progress.
whom
Date
09
Variations
All the variation to be submitted by Dec end.
To submit
whom
Date
10
Billing
Site inspections to attach for clearing the submitted bill.
To submit.
whom
Immediately
Preliminaries – Status report required
To submit-          Mobilization report pending.-          Test results-          Authorities follow up( No action from contractor)
whom
Immediately
***** End of Document*****

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