CONSTRUCTION WEEKLY MINUTES OF MEETING FORMAT

A Vision To Clear Solutions.

The following major topic/points needs to be discuss in any major residential construction project

Sl No	ITEMS  DISCUSSED		CONCLUSION	ACTION	TARGET
01	Progress	Building Nmae-1 – comments	Block work to complete	whom	Date
			Sufficient lifting arrangement not in place. Client observed that the labours are waiting for blocks to lift, to proceed with work.	whom	Date
		Building Nmae-2 – comments	EVO to make sure no delay after. 26thDec 2014.	whom	Date
		External Works – comments	EVO to submit the program	whom	Date
			Scaffolding- ExternalW2-W5 Scaffolding Material LPO – 25/12	whom	Date
			All the external plastering start	whom	Date
		Any Additional Substation works – comments	Site area needs to clear	whom	Date
			Existing cables to avoid and road network required between building and substation.	whom	Date
		Building Works – comments	Plastering in progress.Plastering & internal works – 31st Dec 14	whom	Date
			Compaction test results pendingGrade Slab – Concrete	whom	Date
		HVAC Works – comments	To start	whom	Date
		Plumbing works- Delay & pending.	Material partially delivered for W1	whom	Date
			W1 works to complete	whom	Date
02	Procurement management	Al. Scaffolding –comments	Received 8 set.	whom	Date
		Updated procurement schedule	With updated status required for meeting	whom	Date
		External scaffolding	Workers block materials to arrange.	whom	Date
03	Approval	Light fittings-comments	To arrange alternative- 2 more system proposal – Ready for submission	whom	Date
		Al. Doors & Windows – – Elevation drawing to submitSamples to arrange	2 Supplier conditionally approved.Drwg & Sample awaited.	whom	Date
		HVAC –comments–          FCU-          Pre-insulated piping-          Internal piping	Material approval on hold. Clarifications required.  ( referred to main dated 9thDec 14)	whom	Date
		Door – comments	Submitted to consultant	whom	Date
			Method followed at site – with mortar only, not acceptable.	whom	Date
			ACS – Drawing with door location to send	whom	Date
		Switches & SocketsMinimum 3 supplier required for review.	3 Samples at site. EVO to arrange the sample inspection.	whom	Date
		Lightening protection – Alternate submission required	Letter to arrange it from supplier.	whom	Date
		Paint Approval	Paint system approved- Alternative submittal required.	whom	Date
			Colour shade to finalize.( Sample paintings required for the based on provided rendered image)	whom	Date
		Ironmongery for steel doors– Clarification on schedule to provide.	Sample available and approval meeting to arrange.	whom	Date
		Heater – Approved but distribution drawing to submit.	FEC approved	whom	Date
		Responsibility Matrix -comments	Quality single point of responsibility	whom	Date
		Pump set – and any other issues at site work	Submission by next week.	whom	Date
04	Site Management	Site external service drawing-          Pending.	To submit by 15thDec 14 to consultant	whom	Date
		MEP works- inspection to arrange before plastering.( From consultant & Client)	To arrange without any fail. Payment will not be released without certification from client.	whom	Date
		Site Layout Drawing	Consultant to issue – Forwarded to EVO and to submit for client approval.	whom	Date
		Curing – to follow	Strictly without fail.	whom	Date
		Electrical Works-          Daily Report to send-          Quality checks to be done	Noted concerns, on wall chasing, level and filling to be rectified.	whom	Date
05	Quality	3 Observation reports pending to close.	EVO to submit immediately.	whom	Date
		Quality rectification team to organize	To provide different identification and report to generate.	whom	Date
		Each block to inspect and certify for clearing the submitted bill.	Inspections done, EVO to present it during bill checking	whom	Date
		All tie rods location needs to be filled with GIC specified compound	To provide MAS and to proceed.	whom	Date
06	Safety	Incident report – Pending to close	Recommendations to carryout and to submit the report	whom	Date
		Site inspection comments Pending to close.	To close the following-          Lifting arrangement.-          Other notes	whom	Date
07	Labour management	STOP eating food at site. All labours must take food from COMO.	EVO ensured it & will be strictly followed.	whom	Date
		Color coding system to be in place	EVO to follow as per safety standards.Helmet & Equipment	whom	Date
08	Additions	Generator proposal to submit:1000KVA, system as communicated.	PCT worked out on distribution requirement and will be submitted next week for review.	whom	Date
		Lift for workers block: no action at site. To speed up.	Supplier to approve and work to start without affecting other progress.	whom	Date
09	Variations	All the variation to be submitted by Dec end.	To submit	whom	Date
10	Billing	Site inspections to attach for clearing the submitted bill.	To submit.	whom	Immediately
		Preliminaries – Status report required	To submit-          Mobilization report pending.-          Test results-          Authorities follow up( No action from contractor)	whom	Immediately

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